Stay Out of Legal Trouble with a State of the Art Timekeeping System

What is the purpose of the punch card machines that you have in your business? You may think the answer is obvious: to keep track of your employees’ time and attendance. While that is a primary reason for time keeping, there is another less apparent reason for these punch card machines. Keeping accurate time record of your employees’ work is required by law.

The United States Department of Labor requires that employers keep an accurate record of their employees’ working hours. Nonexistent, sloppy and/or incorrect time records can land you in trouble with the federal government. Although you may think that is an absurd statement (after all, why would the federal government care what I do in my private business?), it is intended to protect both you and your employees and is the right thing to do.

It helps employees because accurate records ensure that they are paid for their time worked. On the other hand, it helps you the employer because it protects you from claims that employees were forced to work without being paid. The recent class action lawsuit against Wal-Mart (one of the largest employers in the country) is a case in point. A large number of Wal-Mart workers alleged that they were forced to work overtime without clocking in on punch card machines. Whether or not the employees actually did this “off the clock” work was very hard for Wal-Mart to prove, so they ended up paying a very large settlement to end the case.

Paperless Punch Card Machines are Efficient and Accurate

This kind of risk is not difficult to avoid as long as you have a quality time keeping system and company policies that forbid “off the clock” time. Punch card machines are the traditional means of keeping track of time, but they have their limitations. Manual punch card machines are subject to time manipulation and abusive practices such as buddy punching (where one worker records time on another workers’ time card). How can you get around the limitations of traditional punch card machines?

The MinuteHound Time Clock software system can be your solution to the problem. This system is not susceptible to the abuses that can be done with punch card machines because it uses biometrics to verify the employee’s identity. MinuteHound uses a USB-adaptable fingerprint reader which plugs into any computer to ensure that the right employee is clocking in to the system. The employee must be physically present to clock in or clock out.

If you want your business to end the abuses and legal risks possible in legacy time keeping system like punch card machines, get rid of your punch card machines today and replace them with the MinuteHound Time Clock software system. You’ll be glad you did.

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